To see our website filtered by a specific destination, select the country: You are viewing content related to . To view a specific destination, . To view a specific destination, click here

How to Order GCMS Notes for Your Canadian Visa

By Casey June 10, 2021 (Updated June 21, 2021) 4 min. read

What Are GCMS Notes?

The Global Case Management System (GCMS) is a system used by the IRCC to process immigration and citizenship applications to Canada. These notes are extremely important to the immigration process as they provide a detailed record of an applicant’s file, correspondence from and to IRCC, documents received from the applicant, detailed notes from the officers reviewing the file at each stage, thus providing valuable information on the current status and future processing of your application for Canadian visa cases such as Express Entry applications, visitor visas, as well as study and work permits.

With your entitlement to a copy of these notes, you may stay up to date on the status of your application and take any required actions to improve the chances of your application being accepted.

How Do I Apply for GCMS Notes?

Your GCMS notes are issued under the Access to Information Act, otherwise known as the Privacy Act. This Act is a law which allows any person access to information about them from the federal government (IRCC).

To apply for the notes, you must be a Canadian Citizen, Permanent Resident, or be in Canada at the time of your request. If this is not the case, you will have to go through a representative who is a Canadian Citizen or Permanent Resident. This person will then apply for an Access to Information Act or Privacy Act request on your behalf.

What Do I Need In Order to Apply for GCMS Notes?

In order to apply, you MUST show your application number. This number will be created once you file your visa application with the IRCC. It is possible to have multiple application numbers depending on the number of applications you have submitted. Your application number(s) will include one letter (this letter will be based on which visa you have applied for), followed by a number of digits (usually 9). Below you can find examples of which letters specify which visa applications:

The UCI (Unique Client Identifier) number is also asked for more reliable processing of the request but is not mandatory. You will receive this number only after the processing of your application has started, and unlike the application numbers, you will only have one UCI number even if you file more than one application. This number usually contains 8 digits separated by one hyphen (0123-4567) or 10 digits separated by two hyphens (12-3456-7890).

When Should I Order GCMS Notes?

For Canadian permanent residence applications, you can order GCMS notes as soon as the R10 completeness checks stage. This is Regulation 10 of the Immigration and Refugee Protection Act, which is the phase of the processing of your application where IRCC checks that all the information and documentation is complete. This stage is usually done within 1 month of applying to IRCC. The right time to order GCMS notes for PR applications would be around on the 2nd to 3rd months after applying.

If you are applying for temporary residence or your permanent residence has been processed and a decision has been reached by IRCC, you may also order GCMS notes at this time. If your applications for temporary or permanent residence do not qualify, you will be notified of the reason(s) in your GCMS notes.

How Long Will It Take After Ordering My Notes?

Under the Canadian Access to Information and Privacy Act, the IRCC has to respond to a request for GCMS notes within 30 days. However, 40 days is the average processing time after taking into consideration the workload on different offices and the number of pending requests.

Ordering GCMS notes will not delay or have any effect on your file or visa application process.

Below, you can find an example of the AITP form you have to complete in order to obtain your GCMS notes:

Do You Need Assistance in Ordering GCMS Notes?

If so, Contact VisaPlace today. All our cases are handled by competent and experienced immigration professionals who are affiliated with VisaPlace. These professionals consist of lawyers, licensed paralegals, and consultants who work for VisaPlace Legal an award-winning immigration firm that adheres to the highest standards of client service.

Ready for the next step? Book your 1 on 1 consultation now or call us at 1-877-296-0874.

Have a Question related to your Immigration Needs?

Fill out the FREE Immigration Assessment form and get a response within 24 hours to see if you’re eligible.

The assessment form should take approximately 5-7 minutes to complete. We will get back to you within one business day to let you know if we are able to help.

Mark R. Post Avatar

Mark R. Post

My new life is possible because of working with Visaplace. they took my case and knew exactly how to achieve the goals I’d set for myself and my family. Kind and courteous and got the job done.

James C. Starkes Avatar

James C. Starkes

I got my US L1 Visa through them, pretty smooth process. We weren’t sure they’d take our case as we had some issues with retrieving some documents, but they worked with us on getting everything we needed. Recommend.

Michael H. Perry Avatar

Michael H. Perry

I express deep appreciation to VisaPlace for their unwavering commitment in securing my visa successfully. Their unmatched professionalism has left me thoroughly satisfied with the results.

Severina Tedford Avatar

Severina Tedford

Allow me to express that our case proved to be more complex than initially anticipated. However, Aisha and Reena provided unwavering support throughout the entire process. At each juncture, they offered clear guidance on necessary actions, guiding us through the intricacies we couldn’t navigate independently. While the procedure proved more intricate than expected, our legal team maintained close communication, ensuring we were well-informed and adequately prepared. Confronted with challenges, they approached them with a positive attitude, instilling confidence through their professionalism and competence. I wholeheartedly recommend their services. While moments of stress were inevitable, their assurance and ability to convey that confidence were instrumental. Reflecting on the experience, I am certain we would not have succeeded without their assistance, or at the very least, the journey would have been significantly prolonged.

videos download Avatar

videos download

Very impressed. We had an application that was not straightforward, but our legal team put us at ease at every step of the way. I can’t imagine what the process would have been like without their help. Highly competent and reliable. If you’re trying to avoid a lot of headaches and grief, this is the firm you want in your corner.

John E. Raabe Avatar

John E. Raabe

I extend immense gratitude to VisaPlace for their dedicated efforts in successfully obtaining my visa!! Their unmatched professionalism has left me absolutely satisfied with the results.

Daniel Amoakoh Avatar

Daniel Amoakoh

VisaPlace offers professional guidance that will lead to successful visa acquisition and immigration to North America if obeyed. The staff is very caring and thoroughly discusses your case to find the best path for your application. My favorite is Mansi Sanghvi. I appreciate your support, VisaPlace.